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Administrative Assistant/Sales Coordinator

Miami, FloridaPart-time
About the Job
In search of an Administrative Assistant (Part-time 25 to 35hrs/wk). The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work patiently and diligently under pressure. This position requires a versatile individual who has experience in customer service, answering phones/emails and following a daily routine. Looking for someone who is extremely organized, efficient, and who is a great team player while also being able to work on and complete tasks independently. Punctuality and the ability to multi-task are critical to the owner and clients.

Duties & Responsibilities:
  • Answering phones for the office.
  • Responding to Emails (Clients, Suppliers, Etc.).
  • Managing calendar.
  • Preparing online presentations that are client-ready.
  • Following up on Orders.
  • Following up on Accounts Receivable.
  • Filing, ordering office supplies, maintaining the office organized.

Required Skills:
  • Strong computer skills including intermediate/advanced MS Word, Excel, and Outlook (Knowledge of Salesforce.com, Adobe Illustrator & Photoshop would be a plus).
  • Highly effective communication skills (written, verbal, listening, interpersonal).
  • Multi-tasking a MUST, able to function under pressure and tight deadlines.
  • Able to lift and carry materials for the office (up to 20 lbs).
  • Thrives in a fast-paced environment.
  • Must be customer service oriented.
  • Exudes a positive demeanor and professionalism (intraoffice, with suppliers & customers).
  • Exhibits superior organizational and time management skills.
  • Demonstrates initiative, focus, and adaptability.
  • Adept at problem-solving.
  • Knowledge of Promotional Product Industry preferred but not required.

Office Environment Details:
  • This role will be in a small two-person office.
  • The office tends to be busy, but quiet.  Most interaction with clients is via email, some phone calls.
  • The ideal candidate will thrive under a manager who is/has high expectations, is direct, and extremely efficient.

Compensation Details: DOE.
About Starlight Advertising

A company with over 30 years experience that will deliver unparalleled customer service and creativity to envelop and fulfill all your promotional necessities. We understand that your name is on every product we create and therefore excellence is paramount. With so many options in the promotional product industry, our company specializes in helping you decide which promotional item is best for your particular needs. Our team will guide you from conception of an idea all the way through the completion of the project. We at Starlight can help to create an entire promotional package, an employee incentive program, help you present a product, or even a new business to the public. Starlight Advertising and Promotions vast experience through out the years in this market has enriched the quality of this company, and everyone behind it, in a way that allows us respond to your request with the confidence you deserve.